Childcare Accounting & Billing Software

Streamline your preschool’s financial management with our billing and accounting software.

Embrace growth with our daycare accounting software

Do you still have doubts? These figures are quite noteworthy

* According to the current childcare provider’s questionnaire

98%

The percentage of day-care providers using this platform who save up to 3 hours of their time every day with VirtuClock*

500+

The number of US and International childcare centers that are currently using Virtuclock

+20%

The average percentage increase in monthly billable hours for providers who charge for consistent late pick-ups*

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Elevate your preschool to new heights

Innovative solutions, designed to enhance learning experiences and streamline operations.

Enhanced Learning

Our feature brings innovation to the learning experience, making it more exciting and effective for students

Efficient Operations

Streamline your daily tasks and operations effortlessly, saving time and effort for teachers and administrators

Interactive Learning Tools

Engage students with interactive tools that make learning fun and effective.

Simplified Administration

Easily manage administrative tasks, allowing educators to focus more on teaching and less on paperwork.

Real-time Monitoring

Keep track of student progress and activities in real-time, providing insights for better educational decisions

Customization

Tailor the feature to meet the specific needs of your educational environment, ensuring it aligns perfectly with your goals

Collaboration

Encourage collaboration among students and teachers, fostering a supportive learning community.

Data-Driven Insights

Leverage data for informed decision-making, enabling continuous improvement in both teaching methods and operational efficiency

In summary, our feature not only enhances the learning journey but also provides practical solutions to make daily operations smoother and more effective for everyone involved.

Enhanced Learning

Our feature brings innovation to the learning experience, making it more exciting and effective for students

Efficient Operations

Streamline your daily tasks and operations effortlessly, saving time and effort for teachers and administrators

Interactive Learning Tools

Engage students with interactive tools that make learning fun and effective.

Simplified Administration

Easily manage administrative tasks, allowing educators to focus more on teaching and less on paperwork.

Real-time Monitoring

Keep track of student progress and activities in real-time, providing insights for better educational decisions

Customization

Tailor the feature to meet the specific needs of your educational environment, ensuring it aligns perfectly with your goals

Collaboration

Encourage collaboration among students and teachers, fostering a supportive learning community.

Data-Driven Insights

Leverage data for informed decision-making, enabling continuous improvement in both teaching methods and operational efficiency

In summary, our feature not only enhances the learning journey but also provides practical solutions to make daily operations smoother and more effective for everyone involved.

Who uses Virtuclock childcare software

Transforming childcare management with Virtuclock: Empowering centers, engaging parents, and nurturing growth

In essence, Virtuclock revolutionizes childcare supervision by empowering everyone involved—preschools, centers, owners, parents, and teachers—ultimately fostering the growth and well-being of children in a supportive environment.

For Preschools

Preschools use Virtuclock to make childcare supervision easier and more efficient. It helps teachers keep track of activities, attendance, and the well-being of each child

For Centers

Childcare centers utilize Virtuclock to streamline their operations. It assists in managing schedules, tracking staff performance, and ensuring a safe and nurturing environment for children

For Owners & Directors

Owners and directors of childcare facilities benefit from Virtuclock by gaining insights into overall center performance, financial management, and compliance. It aids in making informed decisions to enhance the quality of childcare services

For Parents

Parents use Virtuclock to stay connected with their child’s daily activities, progress, and well-being. The software provides real-time updates, allowing parents to be actively involved in their child’s growth and development

For Teachers

Teachers rely on Virtuclock as a tool to plan and document daily activities, communicate with parents, and monitor the development of each child. It simplifies administrative tasks, allowing teachers to focus more on providing quality care and education

FAQ

The billing feature in our childcare software is designed for simplicity. It allows you to easily generate invoices for parents based on their childcare services. You can input the relevant details, and the system will calculate the total amount due. It helps in keeping track of payments and ensuring accurate billing for the services provided.

Absolutely! You have the freedom to customize your preschool’s invoices and receipts to reflect your unique brand. Personalize the look, include your logo, and choose colors that match your preschool’s branding. This way, every financial document carries your distinctive touch.

Yes, the accounting module supports various payment methods. Parents can make payments through different channels such as credit cards, bank transfers, or other preferred methods. This flexibility ensures convenience for both the preschool and parents.

Certainly! Our software enables you to set up automatic billing for parents’ tuition fees. This feature helps in reducing manual effort, ensuring timely payments, and providing a seamless experience for parents who prefer automated transactions

Our software handles late payments and overdue fees with ease. You can set up automated reminders to notify parents about upcoming due dates. In case of late payments, the system can apply predefined late fees. This helps in maintaining financial discipline and ensures that your preschool’s cash flow remains steady

Testimonials

People are Saying About Virtuclock

Lourdes D.

Director

I am truly happy to have found this app for my playschool. This is exactly what I have been looking for to manage my small business’s daily reporting and recording keeping. I can always export the files to my google sheet if needed for reporting. I will not switch to another provider as this software has given me the ease of use, affordability, and great features that I can’t seem to find in others without breaking my budget. Best of all, I always get great customer service which I can reach out to any time through email. Response time is pretty quick and they assist me right away with my queries and precise instructions.

Janet L.

daycare director

This program has been a great addition to our small childcare and preschool (around 90 children). It is feature rich and a value that can’t be beaten with other programs. The developer is responsive to suggestions and makes it easy to use. I appreciate the personalized service and the continued development of new features but even more, I appreciate the affordability it offers for smaller operations like mine.

Danielle

Daycare Owner

Thank you VirtuClock for all your recent help switching over to the new website! Over the last 2.5 years I’ve been using VirtuClock to help me track the hours of my small in-home daycare and keep our schedules on track, and with the new website Alex personally reached out to me to provide outstanding customer service. He helped me gather my old data, get everything set up and reply very quickly even over the weekend and after business hours. I appreciate this company so much, and I’m so glad to have them to help!

Cheryl A.

Owner

Fantastic! With the implementation, of stricter health measures in our province the week after we opened, I needed to be able to track daily health checks. With a quick email to my customer service rep, a brief explanation and an example of what I need, the questionnaire was added and was started using it this week. It is perfect, for my needs!

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